Information for Graduate Students

Congratulations on your achievement!

This checklist serves as a reference to assist you through the commencement registration process.

 

Get ready to graduate!

  1. View the graduation checklists and deadlines and submit all necessary forms by the deadlines.
  2. Check your degree evaluation in Trailhead. If you need to make changes to your Degree Audit form, submit an Addendum.
  3. Apply to Graduate in Trailhead. The Spring 2018 graduation application deadline is January 17, 2018.
  4. Print checkout form
    • Your checkout form will be emailed to your Mines email address after you have applied to graduate in Trailhead. The Office of Graduate Studies will begin emailing the forms approximately one month before census day of the semester of graduation. If you plan to check out early and need your form, please contact grad.services@mines.edu.
  5. Order regalia
    1. Masters Candidates: Order regalia from Herff Jones
    2. Doctoral Candidates: Regalia will be provided by the Office of Graduate Studies. Please review the policy here.
  6. Confirm name pronunciation: Register with Marching Order, our commencement event software. This software ensures that your name is pronounced correctly during the ceremony.
    1. Go to the Marching Order website
    2. Register as a NEW USER: click the “Please click here to register” link
    3. Enter your Mines email address, then click “Request Password”
    4. An email will be sent to you with instructions to create a password and access the site.
  7. Check out
  8. Attend commencement practice (TBD) in Lockridge Arena. Attendance is required if you are attending the commencement ceremony.
  9. Enjoy the Commencement Ceremony on Thursday, May 10 at 5 p.m. You have earned it!

Spring 2018 Graduation, Thursday, May 10, 2018

Early Checkout

Master’s thesis and PhDs must submit Committee form prior to November 1, 2017
All graduate students must submit Degree Audit form by November 1, 2017
PhDs must submit Admission to Candidacy form by January 9, 2018

  • Student must have been registered for fall 2017 credits; student does not need to register for spring 2018 credits
  • Apply to graduate in Trailhead by January 17, 2018
  • Upload thesis in ProQuest and submit signed submittal page to Office of Graduate Studies by January 17, 2018
  • Check out by January 24, 2018

Degree will be awarded May 14-25, 2018
Student may walk in May commencement ceremony

Standard Checkout: checklist and deadlines

Standard checkout deadlines are degree specific; be sure to select the correct degree.

  • Student must be registered for spring 2018 credits
  • All students in all degree programs must apply to graduate in Trailhead by January 24, 2018

Non-Thesis Master’s

  • Checkout by April 6, 2018

Thesis Master’s

  • Upload thesis in ProQuest and submit signed submittal page to OGS by April 16, 2018
  • Checkout by May 4, 2018

PhDs

  • Upload thesis in ProQuest and submit signed submittal page to OGS by April 9, 2018
  • Checkout by April 13, 2018

Degrees awarded May 14-25, 2018

 

August 2018 Graduation

There is no commencement ceremony in August. Students may walk in the December graduation ceremony

Early Checkout

  • Student must be registered for spring 2018; summer registration not required
  • Thesis-based students must submit committee form prior to March 1, 2018
  • All graduate students must submit Degree Audit form by March 1, 2018
  • All graduate students must apply to graduate in Trailhead by April 15, 2018
  • MS Thesis and PhDs only: Upload thesis in ProQuest and submit signed submittal page to OGS by May 14, 2018
  • All students must check out by May 18, 2018

Standard Checkout

  • Student must be registered for summer 2018 credits; student does not need to register for fall 2018 credits
  • Apply to graduate in Trailhead by April 15, 2018
  • MS Thesis and PhDs only: Upload thesis in ProQuest and submit signed submittal page to Office of Graduate Studies by July 25, 2018
  • All students must check out by August 1, 2018

Degree Awarded August 17-30, 2018

There is no commencement ceremony in August, however, students may walk in the December graduation ceremony.

Key dates

  • January 17, 2018
    Graduation application due
  • March 6 & March 7
    Salute event, 10 a.m.–4 p.m.
    Optional for graduate students
  • TBD
    Graduation practice, 5 p.m., Lockridge Arena, Student Recreation Center
  • May 10
    Commencement, 5 p.m., Lockridge Arena, Student Recreation Center